Inventory
first
project
control.
XPO Inventory makes trade booth construction faster and more reliable by tracking real items, real locations, and every transfer from warehouse to return.
124
102
07
LED wall panel / 1m
LED-WP-100
Navy lounge chair
CHR-NV-01
Counter frame kit
CTR-FR-02
Spotlight rig 1.5kW
SPL-RIG-15
Printed banner / 4m
BAN-PRT-04
Instant
from item locations
04
warehouse to return
Live
all transfers logged
Five steps.
Warehouse to return.
Loading, transport, onsite placement, and return are simple transfers between locations. That is what turns daily warehouse work into a real-time project audit trail.
01
Reserve
The project manager reserves the real articles the booth depends on. Stock is protected before picking starts.
02
Stage
Warehouse teams pick reserved material into staging bins or loading lanes, with each item tied to its project.
03
Load
Scan the source, scan the truck, and log the handoff as a transfer between locations.
04
Place
Receive material onsite and place it into the booth, bin, or temporary location where the build team uses it.
05
Return
Return, dispose, adjust, or investigate final stock so nothing disappears after dismantling.
Status comes
from the material.
Instead of asking whether a task was checked off, managers see where the articles are, what has moved, and what is still waiting.
01
Inventory is the plan
Managers stop chasing abstract tasks and track the real items a booth needs. When inventory moves, project status updates.
02
Full material journey
Warehouse, transport, onsite placement, and return are all handled as simple transfers between locations.
03
Reserved means protected
Lock articles to a project with availability checks across locations. Reserved stock cannot be pulled into another build.
04
Scan, label, move fast
Barcode and QR scanning, printable labels, drag-and-drop moves, and bulk-scan controls keep warehouse work fast.
05
Live audit trail
Every transfer records who moved what, where it went, and why. Bottlenecks surface before they slow the schedule.
06
Shared visibility
Warehouse, project, and operations teams read from the same article, reservation, location, and movement data.
One material
source of truth.
Warehouse, project, and operations teams work from the same article, location, reservation, and movement data, with views tailored to the work in front of them.
Scan moves. Skip spreadsheets.
Receive, stage, load, count, and return material without typing SKUs into a sheet.
Readiness without chasing updates.
See what is reserved, loaded, onsite, placed, missing, or returned without another phone call.
Bottlenecks before delays.
Use movement history and project readiness to spot slow handoffs before they hit the schedule.
Start with
movement.
Start by tracking inventory movement. Add reservations, project readiness, calendar, collaboration, and notifications as the team scales.
Track the material
Follow material across warehouse, transport, onsite, and return with labels, scanning, movements, and a live history.
- Article and location management for warehouses, trucks, booths, and bins
- Article details: photos, multi-location stock, quantities
- Inventory movements, returns, and adjustments
- Location hierarchies (box-in-box)
- PDF label creator with precise sticker positioning
- Inventory search and filter
- Dashboard with quick action buttons
- Activity history (who moved what, when)
- Multi-team user management with avatars
- Barcode and QR scanning via mobile or scanner
- Light and dark mode
- CSV / Excel import and export
Connect projects
Everything in Basic, plus
Project management that reads status straight from real reservations, transfers, and locations.
- Create projects with dates, locations, PM, and team
- Reserve articles for projects with cross-location availability checks
- Quick receive for incoming trucks and onsite arrivals
- Project planning dates: setup, handover, disassembly, loading, unloading
- Project progress by storage, truck, booth, and return status
Coordinate the team
Everything in Advanced, plus
Calendar, team chat, replenishment thresholds, and notifications that keep handoffs moving.
- Calendar with key dates linked to each project
- Agenda and monthly calendar views
- Team chat and 1:1 chat linked to projects
- Minimum quantity management for replenishable goods
- Alerts and push notifications for events, updates, and chat
Practical answers.
Quick reads on how XPO Inventory turns inventory tracking into reliable booth project control.
01
How is this different from a normal inventory system?
A normal inventory system tells you what exists. XPO Inventory shows which project depends on each item, where it is now, and whether the booth is physically ready.
02
Does this replace our task or purchasing system?
No. Purchasing, finance, and general task management can stay in the tools your team already uses. XPO Inventory becomes the operational record for material flow.
03
Can warehouse staff use handheld scanners?
Yes. Scanner inputs accept typed barcode values, so keyboard-style handheld scanners work, and camera QR is available wherever scanner controls show up.
04
What happens after installation?
The same transfer model continues through dismantling, return, disposal, and adjustment, so teams can close the project without losing track of material.
05
Does each organization have isolated data?
Yes. Inventory, locations, projects, messages, reservations, transactions, and billing are scoped to the active organization.
Stop chasing
updates.
Start tracking
the build.
Set up your organization, import articles, label locations, and let every transfer show the real status of each booth project.